Your employees are snowed in and can’t to get to work, but they want to know if they still get paid. What do you tell them?
The heavy snow and freezing conditions have brought many parts of the UK to a standstill, prompting a flurry of questions about employers’ obligations to those who are unable to travel to work.
With more bad weather forecast, now is the time let your employees know where they stand.
What it means for you
You are not obliged to pay an employee if they cannot attend work due to adverse weather conditions, unless their contract of employment specifically states that they are entitled to salary under those circumstances.
It is the employee’s responsibility to travel to work, regardless of the severity of weather conditions, unless you, as the employer, contractually provide transport for employees to and from work.
In the event that bad weather prevents your employees from using their normal method of transport, you should first advise them to explore alternative means of safe transport.
If your employees still can’t travel to work and can’t work from home, you can advise them that:
Any time off work in these circumstances will be unpaid.
They will be paid on a discretionary basis, but only in exceptional cases.
They can request to take the time off as paid annual leave, or
They can make up the lost time.
The same principles will apply for any staff who are obliged to leave work early due to adverse weather conditions
Source: Sage UK Limited